O. Job Applicants’ Privacy Statement

When you apply for employment with Epson, we process your personal information (“PI”) as explained in this section. We will refer to job applicants as “Candidates.” Epson relies on lawful grounds to collect, use, and process Candidates’ PI. These lawful grounds include (to the extent permitted by applicable laws) (i) our legitimate business purposes and interests; (ii) your consent; (iii) compliance with applicable laws; (iv) the exercise of our legal rights and obligations in connection with your potential employment; and (v) other lawful grounds provided by applicable laws and regulations. Nothing in this section is intended to reduce or take away any rights or protections Candidates may have under applicable privacy laws. If anything in this section is inconsistent with any such laws, the relevant legal right or protection shall prevail.

Personal Information we collect

When you apply for a position at Epson, you provide us with your PI, such as your name, address, phone number, email etc. When you apply directly on our website, we may gather information from using cookies and other tracking technologies. You can find details about these technologies in the “Information Collected Automatically” paragraph of Section B above. We may also collect your PI from other sources, such as publicly available information (i.e., information available in social media platforms, such as LinkedIn), from recruitment agencies, credit reference agencies, other background check agencies, and your current and former employers. If you are unable to access and use PI about you, we may not be able to process your application or engage with you as a Candidate.

How we use Candidates’ Personal Information

We may access, use, and store your PI as necessary to carry on our legitimate business purposes, such as to assess your job application, so we can determine your qualifications and eligibility for a position with Epson. We may also use your PI to communicate with you about the status of your job application. If your job application is successful and you accept a position at Epson, we may use the PI you provided in your job application to, for example and as appropriate, process background checks. Where required by law, we may ask you for your written consent to allow us to process certain PI, including any sensitive PI, and only those Epson personnel with a need to know will have access to such information.

How long we keep your Personal Information and how we secure it

We will process your information for the duration of your time as a Candidate and as we process your job application. Whether you are offered a job with Epson or not, we will retain your information afterwards as permitted by law and only as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, HR, regulatory, tax, accounting, or reporting requirements, or as otherwise agreed by you upon your consent. Epson protects the security and confidentiality of your PI by implementing necessary controls according to the sensitivity of the PI being processed as part of your job application. Such controls include encryption, access restrictions, and other technical and organizational measures to protect your PI. Only those Epson personnel with a need to know will have access to your PI as necessary to manage your job application.

CCPA Notice and Disclosures

Candidates who are California residents have specific rights under the CCPA and this section applies to you and supplements the information in our Privacy Policy. Below, we provide notice of your rights and a summary of the categories of PI we collect about you when you apply for work with Epson, as applicable and as such categories are stated in the CCPA. California Candidates have a right to (i) know what PI is collected about them, (ii) know if their PI is sold or shared and to whom; (iii) request access, correction, and deletion of their PI; (iv) opt out of the sale of their PI, and (v) not be discriminated against for exercising their CCPA rights. Epson does not sell the PI of California Candidates and does not share such information for cross context behavioral advertising. Epson does not discriminate against individuals for exercising their privacy rights. If you need to contact us regarding your Candidate privacy rights, or to request access to certain information about our collection and use of your PI, please contact us as indicated in the “Contact Us” section below. We will reply to your verifiable requests within the period prescribed by applicable law. Please note that the above rights are not absolute and there may be circumstances in which Epson may be required or allowed under applicable law not to address your request.

Category of PI Examples of PI Collected

Identifiers Full legal name, alias, postal address, unique personal identifiers, online identifier, Internet Protocol address, e-mail address, social security number, driver’s license number, passport number, telephone number, emergency contact information, device identifier, and account name.

Personal Records, Commercial Information. Full legal name, signature, address, telephone number, financial information (e.g., payment card information), and drug and alcohol screening results (such as for candidates seeking employment at the Epson Distribution Centers). Some PI included in this category may overlap with other categories.

Personal Characteristics or Traits In some circumstances, we may collect PI that is considered protected under the CCPA or other U.S. laws, such as age, gender, sex, sexual orientation, citizenship status, nationality, race, religion, marital status, veteran status, or information related to medical conditions and disabilities.

Internet Usage Information When you use our website or otherwise interact with us online, we may collect browsing history, search history, browsing time, URLs, and other information regarding your interaction with our systems or other sites, applications, or content.

Geolocation Data If you use our systems or interact with us online we may gain access to the approximate location of the device or equipment you are using, or the location from which you are accessing our systems.

Sensory Data We may collect audio, electronic, or similar information such as via our video security recordings.

Professional or Employment Information Professional, educational, or employment-related information, including resume, qualifications, work experience, compensation history, language abilities, areas of expertise, education and training history, professional memberships, awards and prizes, references, and other similar information. We may also collect job title, photograph, performance reviews, records of roles performed and applied for, appraisal and evaluation records, disciplinary and accident information, special work environment requests, training/curriculum records, travel history, expense details, and vaccination information.

Education Records Education records directly maintained by an educational institution or party acting on its behalf, such as grades, transcripts, class lists, schedules, identification codes, financial information, or disciplinary records.

Inferences from PI Collected We may draw inferences from other information we collect about you, such as your aptitudes, and interests.

Sensitive PI Government Issued ID Numbers (social security, driver’s license, state ID card, or passport number). Personal Characteristics (racial or ethnic origin, religious or philosophical beliefs, or union membership) Personal Characteristics (racial or ethnic origin, religious or philosophical beliefs, or union membership). Biometric Information (the processing of biometric info for the purpose of uniquely identifying an individual). Health Information, such as disability information, allergies and intolerances, and medical and ongoing health conditions. We may also collect health information in relation to COVID-19 screening efforts at physical office locations.

There may be additional information we collect that meets the definition of PI under the CCPA but is not reflected by a category above, in which case we will treat it as PI as required by law but will not include it when we describe our practices by PI category below.

Candidates’ PI Collection Purpose

We collect and use Candidate’s PI only to the extent allowed by applicable laws. As such, we collect and use Candidate’s PI as necessary to recruit new employees for Epson and to manage our recruitment system. Specifically, we collect, use, and process Candidates’ PI for the purposes described below. Our legal basis for processing Candidates’ PI is based on our legitimate business purposes, to fulfill a contractual obligation, and to comply with applicable laws. For example, it is within our legitimate business interests to verify if you are suitable for the position you have applied for, so you can perform the required job tasks. It is also within our legitimate interests to confirm your education and employment history, so we can confirm your suitability for the role applied for at Epson.

Processing Purpose(s) Examples(s) of Processing Purpose

Review and manage your job application, and to communicate with you. Review your qualifications to determine your eligibility for a position; communicate with you about your job application; organize and conduct job interviews with you; send you updates about the status of your job application.

Verify your identity Review your information to prevent fraud; review your information to make sure you are the actual individual who submitted the job application, verify your eligibility to work in the country where you applied for a job.

Comply with applicable laws Verifying your ability to work in the country in which you applied for employment; comply with equal rights and opportunities laws; respond to law enforcement and regulators inquiries, and to satisfy legal, tax, accounting, or reporting obligations.

For diversity and inclusion analysis and insights. Monitor data related to diversity and inclusion so that Epson can offer a diverse and inclusive work environment. Monitor diversity and equal treatment and opportunity. To provide work related accommodations or adjustments.

Background checks verification Conduct background checks as allowed under the law to complete any necessary credit checks, and to verify any criminal history. We will only collect and process information about criminal convictions if it is appropriate given the nature of the role and as allowed under applicable laws, or if you have explicitly consented to the same, and we will delete such information after the screening process, unless we are legally required to store the information for a longer period.

How we share your Personal Information

Epson may share Candidate’s PI for legitimate business purposes. We may share your PI within Epson and our affiliates as we evaluate your job application. In some case, we may share your PI with our service providers, and to comply with legal obligations. For example, we may share PI with an Epson affiliated company for purposes of recruiting and evaluating Candidates. We may also share your PI with our service providers engaged by us to perform services related to the processing of your job application, such as background check service providers, health and safety expert, benefits providers and government agencies (i.e. for equal opportunity reporting). The service providers we share your PI with are contractually required to safeguard the information they receive. Additionally, we may share your PI as necessary to respond to a legal request, such as subpoena or court order.

See the Contacting Us section below for more information on how to reach Epson for privacy-related questions, comments, or concerns.

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